How do I enable version control on a SharePoint list?
How to enable version control?
- Go to List or Library Settings (depending on whether you’re setting up version control for a list or a document library)
- Click Version Settings.
- Choose the Create Major Versions radio button (again, this is already enabled by default on a document library in SharePoint Online)
- Click OK.
Table of Contents
How does version control work in SharePoint?
In SharePoint Online or on-premises, versioning is enabled on the List Settings or Library Settings screens by clicking the “Version Control Settings” link. An interface is provided that allows you to control how many versions you want to keep. The user must have the Manage Lists permission ability to enable versioning.
How does version history work?
Version numbers are automatically added each time you create a new version. In a list or library that has core versioning enabled, versions are integers, such as 1.0, 2.0, 3.0, and so on. The Version History will show the remaining version numbers. The other version numbers do not change.
How do I use version history in SharePoint?
Right-click the space between the item or document name and the date, and then click Version History on the menu. You may need to scroll through the menu to see the version history. If you don’t see Version History, click the ellipses (…) in the dialog, and then click Version History. You will see a list of versions of the file.
What are the versions of SharePoint?
There are two editions of SharePoint Server: Standard and Enterprise.
What is the difference between major and minor version in SharePoint?
For example, a major version is typically one that’s ready for a larger group to view and review, while a minor version is a draft that someone is still working on. Tracking both types of versions also helps make version history more meaningful.
Who can see version history?
The version history goes back to the beginning of the document. If a customer has edit permission, they can access the version history. If you want to remove the version history from view, make a copy of the sheet. The only history in the copy will be the current version with the data before you delete it.
How do I find the version history of a team?
Click “Version History” in that box. This will open a section on the right side of the window called “Version History”, which will contain a list of all versions. The current version is displayed on the left and appears at the top. Click on any version below the current one and it will open in a separate window.
What is a revised document?
To review a document, you replace the current version with a new one that you upload from your local machine. When a document is revised, the file itself never changes. It remains intact. Each version is maintained separately.
How do I manage document versions?
If you don’t have software that can do this for you, you can manually version your documents. Add a version control table to the front of the document that says the version, the author, a brief summary of the changes in that iteration of the document, and the date.
How to enable version control for a list or library?
Select Settings, and then select List Settings or Library Settings. On the Settings page, select Release Settings. On the release settings page, the following settings are available: Require content approval for submitted items.
How to see version history in a list?
Select OK. Open the list or library with the item or document you want to view the history for. Next to the item you want to see the history for, select (ellipses). Select Version History. If you don’t see version history, select More, and then select Version history.
When do I get an update on my list?
For example, you can be alerted on all changes to a list or list item, or only when items are deleted.
How to add comments to SharePoint Online list items and?
We can easily see the comments for each item in the list. But you can’t directly add as a column in SharePoint list view. For each item, when you hover over the Title column, you can see the comment icon will be highlighted. To view the comment, click the Comment icon.