How do I assign a category to an email?
To assign a color category to a message in the message list, right-click the message. Select Categorize, then select a category from the list. Tip: If you right-click the message and only see options to flag the message, try right-clicking the blank space to the right of the sender’s name.
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How do I automatically categorize my emails?
Enable automatic categorization
- Right-click an email in your inbox that matches the criteria for the category you’re about to create.
- Choose “Create Rule” to open the Create Rule dialog.
- Skip the simple options and go directly to “Advanced Options” using the button in the corner.
How do I categorize an email before sending it?
Manually assign a category to an outgoing email
- In the new email window, click the Message Options button in the Labels group on the Message tab. See screenshot:
- In the Properties dialog box, select a category from the Categories dropdown list, and then click the Close button.
- Compose your email and send it.
How do I automatically classify emails in Outlook?
Open the Outlook desktop app and go to the Home tab. Select Rules > Create rule. In the Create Rule dialog box, select Advanced Options. In the Rules Wizard, choose the condition you want to use to automatically add a category to incoming email, and then select Next.
What labels can be assigned to a particular email in MS Outlook?
In Outlook, tagging is called “categorization.” You can create as many categories as you like, assign colors to them, and then apply them to anything in Outlook: emails, calendar events, tasks, notes, and even contacts. This not only makes it easy to find, but also highlights Outlook content with color.
How do you add a category column in Outlook?
Add or remove columns in a list view
- On the View tab, in the Current View group, click View Settings.
- In the Advanced View Settings dialog box, click Columns.
- In the Show Columns dialog box, in the Available Columns list, click a column name, and then click Add.
- Click OK to save your changes and apply your new view.
How do I automatically classify emails in Gmail?
Create rules to filter your emails
- Open Gmail.
- In the search box at the top, click the down arrow .
- Enter your search criteria.
- At the bottom of the search window, click Create Filter.
- Choose what you would like the filter to do.
- Click Create Filter.
How do you organize emails into folders?
Move messages to a folder
- Choose an e-mail message.
- Drag and drop it into a folder. Note: To move more than one email, select an email, hold down the Shift key and select other messages, and then click, drag, and drop them into a folder.
Can you classify sent emails in Outlook?
Outlook offers the option to categorize your sent items through the Message Options dialog box when composing a new item or when you go to the Sent Items folder after you’ve sent your messages.
Can recipients see Outlook categories?
The recipient will be able to see the category but not the color. To avoid this, you should assign the category after the email is sent and not before the emails are sent.
How do I manage categories in Outlook?
Edit categories in Outlook
- Go to the Home tab and select Categorize in the Tags group.
- Select All Categories.
- Select the category you want to change, and then do one of the following: Change the category title: Select Rename, type a new name, and press Enter.
- Select OK when done.
Is there a way to color code emails in Outlook?
Here is an example of the steps to color code emails in Outlook from a specific person so that they always appear RED and BOLD in your inbox: select “View”, “Current View” and “Customize Current View”. Select “Auto Format”. Select “Bold” and “Red” and then “OK”.
How to add a category to an email in Outlook?
Read how to use categories in Outlook on the web. Select the email message or messages you want to categorize. To apply a category: Search or select the category you want to use. To remove a category: Clear the check mark next to the category.
Can a color category be added to an email?
Note: If your email account type is SMTP, for example Gmail, you will not be able to add a color category for a message or create a new color category. But it doesn’t hurt to add lots of color categories for tasks, appointments, contacts, and notes.
How can I remove an email from a category?
To remove a category: Clear the check mark next to the category. Note: If you have assigned many categories and cannot see the category you are looking for, click All Categories at the bottom of the list. Right-click the selected email or messages, and then select Categorize from the list.
How do I create a new category in my Gmail account?
Categories are created by Google and not defined by the user. You can create labels and attach them to emails, but what you are asking for is not possible. One solution is to create labels and then use multiple inboxes from the labs setup section. You can then have sections of your inbox that only display messages with that label.